AI-Powered Pricing Automation Engine

The Challenge

Our client faced a critical business process automation opportunity in their sales pipeline. Manual pricing workflows created severe bottlenecks that prevented business scaling and resulted in massive lead churn.

The inefficient manual process generated multiple pain points:

Sales teams manually researched publisher pricing for every single lead
Custom pricing calculations required significant time per quote
Document preparation and formatting consumed valuable selling time
Human errors in pricing created compliance and margin risks

This labor-intensive business process meant leads waited several hours for quotes, causing 70% to abandon before receiving pricing. The company needed intelligent business process automation to eliminate manual workflows and accelerate their sales cycle.

Our Solution

We designed and implemented an end-to-end business process automation system that transformed manual quote generation into an intelligent, automated workflow powered by AI technology.

The automated business process includes:

Intelligent lead intake automation - Captures requirements from landing pages automatically
AI-powered publisher matching - Uses OpenAI and RAG to identify correct publishers from ambiguous inputs
Vector search pricing extraction - PGvector database searches pricing documents instantly
Automated calculation engine - Generates accurate custom quotes without human intervention
Stripe integration automation - Creates subscription buttons automatically for immediate purchase
One-click approval workflow - Sales team reviews and sends professional proposals instantly

This comprehensive business process automation eliminated 95% of manual work while maintaining accuracy and enabling instant scaling. The automated workflow processes requests in 15 minutes versus the previous hours-long manual process.

1 hour

Saved per proposal

70%

Reduction in lead churn rate

$50,000

Annual operational cost savings

See the Solution in Action

Tech Stack

Frontend

Stimulus.js, Tailwind CSS

Backend

Ruby on Rails

AI

OpenAI API, RAG Architecture, Vector Search (PGvector)

Database

PostgreSQL with PGvector extension, Redis

Infrastructure

Heroku, Stripe API

Business Process Automation Results

The intelligent business process automation delivered transformative results across every operational dimension:

Process Efficiency Gains:

95% reduction in manual work through complete workflow automation
Response time decreased from several hours to 15 minutes average
Zero pricing errors since automation implementation
Unlimited scaling capacity without additional headcount

Business Impact:

70% reduction in lead churn due to instant response times
$50,000+ annual cost savings from eliminated manual labor
Sales team refocused on high-value relationship building
Conversion rates increased 40% from faster quote delivery

Technology Performance:

Vector search achieves 98%+ accuracy in publisher matching
RAG-based pricing extraction maintains perfect consistency with source documents
Automated Stripe integration enables immediate customer self-service
One-click approval maintains quality control while eliminating delays

The business process automation ROI was evident within the first quarter.
The automated workflow now handles hundreds of quotes monthly that previously required dedicated staff.

Client say

MateCube's efforts have resulted in a 70% reduction in the client's sales cycle and churn. The team has provided timely, above-the-scope deliverables and communicates via WhatsApp and Zoom. MateCube's ability to simultaneously architect and develop has been a hallmark of their work.

Sumorwuo Zaza

CEO @ Nicklpass

Why Choose MateCube for Business Process Automation?

We specialize in intelligent business process automation that eliminates manual workflows and accelerates growth. Our AI-powered solutions deliver measurable ROI through reduced costs, faster operations, and unlimited scaling potential.

I want to go for it

How we helped a B2B SaaS company automate their pricing quote generation using RAG and vector search, reducing response times from hours to 15 minutes and cutting lead churn by 70%